Privacy Policy

Overview

ShoolinTech LLC ("ShoolinTech," "we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website (shoolintechllc.com), engage our services, or use our products — including the Siftify mobile application.

Please read this policy carefully. By using our website or products, you agree to the practices described herein. If you do not agree, please discontinue use of our services.

Who We Are

ShoolinTech LLC is a limited liability company registered in the State of Texas, United States, specializing in AI consultancy, solution architecture, and software product development. We are headquartered in Dallas, Texas.

For privacy inquiries, contact us at: privacy@shoolintechllc.com

Information We Collect

Information You Provide Directly

• Contact form submissions: name, email address, company name, and message content when you reach out via our website.
• Consultation requests: additional details you share about your project, goals, or organization during discovery conversations.
• Email correspondence: any information you include in emails sent to us.

Information Collected Automatically

• Usage data: pages visited, time spent, referring URLs, and general navigation patterns via standard web server logs.
• Device & browser information: browser type, operating system, screen resolution, and general geographic region (country/state level).
• IP address: used for security, fraud prevention, and aggregate analytics — not linked to personal identity for marketing purposes.

Information We Do Not Collect

• We do not collect payment card numbers directly — all payments, if any, are processed by compliant third-party processors.
• We do not purchase or use third-party data lists for marketing.
• We do not use cross-site tracking or behavioral advertising networks.

How We Use Information

We use the information we collect to:

• Respond to your inquiries and provide requested services.
• Communicate about projects, proposals, and ongoing engagements.
• Improve our website content and user experience.
• Comply with legal obligations and protect our legal rights.
• Prevent fraud and ensure security of our systems.
• Send relevant updates or newsletters, where you have opted in.

We rely on legitimate interests and contractual necessity as our primary lawful bases for processing. Where required by law, we obtain explicit consent.

Sharing & Disclosure

We do not sell, rent, or trade your personal information. We may share information with:

• Service providers: third-party vendors who help us operate our website and deliver services (e.g., email delivery, hosting, analytics). These parties are contractually obligated to use data only for the services they provide to us.
• Legal requirements: when required by law, court order, or governmental authority.
• Business transfers: in connection with a merger, acquisition, or sale of assets, with appropriate confidentiality protections.
• With your consent: in any other circumstances, only with your explicit prior consent.

Data Retention

We retain personal information for as long as necessary to fulfill the purposes described in this policy, or as required by applicable law. Contact form data is retained for up to 3 years unless an ongoing business relationship exists. You may request deletion at any time by contacting privacy@shoolintechllc.com.

Security

We implement industry-standard technical and organizational measures to protect your information — including HTTPS encryption, access controls, and regular security reviews. However, no method of transmission over the internet or electronic storage is 100% secure. We encourage you to use strong, unique passwords and to contact us immediately if you suspect any unauthorized access.

Your Rights

Depending on your location, you may have the following rights regarding your personal data:

• Access: request a copy of the personal information we hold about you.
• Correction: request correction of inaccurate or incomplete data.
• Deletion: request that we delete your personal information ("right to be forgotten").
• Portability: receive your data in a structured, machine-readable format.
• Objection: object to processing based on legitimate interests or for direct marketing.
• Restriction: request that we limit the processing of your data in certain circumstances.
• Opt-out of communications: unsubscribe from marketing emails at any time via the unsubscribe link or by emailing us.

To exercise any of these rights, contact us at privacy@shoolintechllc.com. We will respond within 30 days.

Cookies & Tracking Technologies

Our website may use cookies and similar technologies for basic functionality (session management) and aggregate analytics. We do not use cookies for cross-site behavioral advertising. You can control cookie settings through your browser preferences. Disabling cookies may affect some site functionality.

We do not currently use Google Analytics or any persistent third-party tracking scripts that collect personally identifiable information.

Children's Privacy

Our website and services are not directed to children under the age of 13. We do not knowingly collect personal information from children under 13. If you believe we have inadvertently collected such information, please contact us immediately and we will delete it promptly.

Siftify App — Privacy Policy

Data Processed by Siftify

Siftify processes the following types of data:

• Document content: text extracted from PDFs, images, Word documents, and other files you provide for analysis.
• Camera and photo library access: used only when you choose to capture or select a document. Images are processed locally and not stored beyond the current session unless you save to history.
• Microphone access: used only when you activate the voice Q&A feature to ask questions about your document. Audio is converted to text on-device or via the device's speech recognition framework and is not transmitted to ShoolinTech servers.
• Local history: summaries you generate are optionally stored in the app's local storage (AsyncStorage on your device). This data stays on your device and is not synced to external servers by default.
• Anonymous usage identifiers: a non-identifiable user ID (Firebase Anonymous Auth) used solely to enforce Terms of Service acceptance — not linked to your identity.

On-Device AI Processing — Our Default

Siftify is designed with privacy-first, on-device AI as its default. Document content is processed locally on your device using a compressed Llama 3.2 language model (approximately 1.2 GB, downloaded once on first use). Your documents are never transmitted to any server during on-device analysis.

When on-device processing is active, the app displays an "On-Device" badge on the result. No document content leaves your phone during these sessions.

Optional Cloud Processing

For certain document types — particularly scanned PDFs and image-based documents that cannot be processed locally — Siftify may offer cloud-based analysis using Google Gemini 2.0 Flash Lite via Firebase Cloud Functions.

Cloud processing is never automatic. Before any document content is transmitted to cloud services, the app displays a clear consent modal explicitly informing you that data will leave your device. You must actively agree before cloud processing proceeds. If you decline, the analysis will not proceed via cloud.

When cloud processing is used:

• Document content is transmitted over encrypted HTTPS to Firebase Cloud Functions (Google Cloud Platform, US region).
• The content is processed by Google Gemini AI APIs subject to Google's data processing terms.
• ShoolinTech does not permanently store your document content on our servers beyond the duration of the API call.
• Cloud results display a "Cloud" badge so you always know how your document was processed.

Data Siftify Does NOT Collect

• We do not collect your name, email address, or any personally identifiable information during normal app use.
• We do not sell your document content or summaries to third parties.
• We do not use your document content to train AI models.
• We do not share document content with advertisers or data brokers.
• We do not build behavioral profiles based on your document usage.

Third-Party Services Used by Siftify

• Google Firebase (Firestore, Cloud Functions, Anonymous Auth): used for Terms of Service enforcement and optional cloud analysis. Governed by Google's Privacy Policy.
• Google Gemini API: used for optional cloud-based document analysis. Subject to Google's AI data usage terms.
• Apple Speech Recognition (expo-speech-recognition): used for the voice Q&A feature. Governed by Apple's privacy practices.
• ML Kit (Google, on-device): used for OCR text recognition on scanned pages, processed entirely on-device.

Permissions Requested by Siftify

• Camera: to capture documents. Only accessed when you tap the camera button. Never accessed in the background.
• Photo Library: to select existing documents or images. Only accessed when you choose to browse your library.
• Microphone: for voice Q&A. Only accessed when you activate the voice input button. Never accessed in the background.
• Network access: required for optional cloud analysis and initial model download.

Data Deletion — Siftify

You can delete your local history at any time within the app (History tab → Delete). This removes all locally stored summaries from your device. Since we do not link your identity to cloud usage, there is no account to delete — the anonymous session identifier resets upon app reinstall.

To request deletion of any data associated with cloud sessions, contact privacy@shoolintechllc.com.

Children's Privacy — Siftify

Siftify is not directed to children under 13. We do not knowingly collect information from children under 13. The app is rated 4+ on the App Store for content, but is intended for users who can understand and consent to the Terms of Service (typically 13+).

Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by updating the "Last updated" date at the top of this page. For significant changes, we may also provide in-app notifications (for Siftify) or send an email if we have your contact information. Your continued use of our services after changes take effect constitutes acceptance of the revised policy.

Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy, please contact us: